Data Management

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July 30, 2023

In preparation for the Box retirement, we have new storage services available for institutional data in both the Microsoft and Google environments. To request a new storage location for upcoming projects, you may submit a request using the form at storage.iu.edu. We do recommend consulting with your IT Pro first to see if they have already setup new storage locations for your department. Read more »

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April 17, 2023

Zoom at IU offers several features and options that can help you maintain the integrity of your Zoom meeting or webinar. For tips to help secure your Zoom meeting and for additional information about recording and securing HIPAA and FERPA protected information, see the KB article: Prevent Zoombombing using Zoom privacy and security features. Read more »

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March 19, 2023

As part of the Box retirement migration, both Microsoft storage and Google enterprise storage will be available for Restricted data and certain types of Critical data. Future communications will provide the timeline for when these environments will be ready for this type of institutional data. Pre-approved solutions (similar to Box Health and Box Entrusted) are being evaluated. For details, see the KB article: About dedicated file storage services and IT services with storage components appropriate for sensitive institutional data, including research data containing protected health information. Read more »

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February 21, 2023

Hangouts Chat (a Google GSuite application) has been approved by the UDMC as a replacement for Google Chat and may be used to share documents containing public and university-internal information. Hangouts Chat should not be used for sharing information classified as restricted or critical.

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February 6, 2023

A new feature in Box Drive, “Mark for Offline” (MfO), has been approved by the UDMC as a replacement for current Box “Sync” functionality which is expected to be retired by the end of 2023. Read more »